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184 The subsequent paragraphs will discuss progress reports in more detail, the different types of progress, their formats and content. Types of Progress Reports, Formats and Content Progress reports come in different forms. However, there are three main types of progress reports: 1. Memo : This is mostly used for communication within an organisation. It is internal communication that is used when everyone is familiar with the project. Correspondence about the project is usually copied to other individuals associated with the project within the organisation. In terms of formats, different organisations have different formats for presentations of memos. 2. Letter/email : Instead of a memo, an email or letter can be used to communicate. This can be shared internally or otherwise. 3. Formal report : Emails and memos can sometimes be informal and targeted mostly at individuals within an organisation. The formal report, as the name suggests, is more formal and can be shared with individuals outside the organisation. The presentation format is usually in a folder and bound to make it look neat and professional. This format is the most preferred when sharing information about the project to a wide audience, as this is the most widely used format of presenting information. The table below shows the different components of a formal progress report. Most reports will not contain all of the sections listed below. The organisation or person responsible for preparing the report can decide which sections are most relevant for their audience. Table 3: Format for a Progress Report Component Description Project ID This is the title of the project or a special ID that is assigned at the beginning of the project. Project manager(s) Name(s) of the project managers/coordinator(s). Project sponsors Name of project sponsor(s)/funders. Reporting period Dates of the period being reported on. This can be general or specific Budget status This can be presented in either general or specific terms. If presented generally, terms such as “under budget”, “on budget” and “over budget” can be used. If the information is expected to be more specific then specific