Given Hapunda

195 Overall, the dissemination event should be fun and exciting for the organisation and the guests that you have invited. While speeches are important during these events, they should not be too long and too many. You want to give your guests an opportunity to move around the exhibition area where your staff members will be waiting to show-case the different materials and activities. The guests should be given an opportunity to ask questions and engage in conversations with members of the organisation as well as other guests at the event. Such events provide a good networking opportunity. With regard to power point presentation about the different activities: they should not be too long, slides should not be cluttered with text, more pictures, graphs, tables and videos should be used, they should be interactive, the font size should at least be 28 and above, depending on the theme fonts. Your presentations should be fun and engaging!! You really do not want your guests sleeping when you are presenting. Important to remember, is that the communication strategy mentioned above, helps you to consistently disseminate information to the different audiences. It is not just a day’s event. The dissemination event mentioned here can be done at the end of a project or activity. However, the dissemination of information to the various stakeholders and audiences is something that should happen throughout the duration of the project. This is part of the ongoing monitoring and evaluation process of your organization’s activities. Conclusion A summary of the information presented in this section about communication and dissemination reads as follows: Focus Box 6: Caution when Disseminating Information Depending on the nature of project, it is important to be aware of the potential problems that may occur as a result of the information you disseminate. This could be as a result of the context, for example, the political climate or an event that occurred that is related to the work your organization is focused on. This is not to say that the information should not be disseminated. However, it would be useful to consider the following: 1. Nature and sensitivity of results. Are the results likely to offend anyone? If so who? 2. Are they culturally sensitive to the community they are being presented to? 3. Will they cause any harm to any particular individual or organisation? 4. Have all the relevant stakeholders been included in the dissemination of the results? 5. As an organisation are we using the best and appropriate channel of communicating these results? Source: UNICEF M&E training resource